HR Generalist/Recruiter
Location: Atlanta, New York, San Francisco, or Remote
Employment Type: Full-time
Compensation: Competitive base salary + performance bonuses
Reports to: CEO
About Us
aiLegal is an immigration law firm powered by AI technology with a strong reputation for delivering excellence, efficiency, and client-centric service. We handle a wide spectrum of immigration cases including family immigration, humanitarian matters, business immigration, consular processing, removal defense, and federal litigation.
We operate on a flat rate model with assigned credit hours per case type and enforce high accountability in meeting deadlines and productivity benchmarks. Each team member is expected to deliver at least 100 credit hours per month, and the Managing Attorney ensure that the team collective delivers 100 X team head accounts credit hours monthly.
Our unique service model ensure speed, standardization, and client satisfaction by structing every case into a clear assembly-line pipeline.
Position Review
The HR Generalist/Recruiter is responsible for driving recruiting operations, HR administration, onboardings, performance management coordination, policy enforcement, benefits, SOP management, employee relations, and organizational support across the firm.
This role is not a traditional passive HR role. The ideal candidate is highly organized, execution-oriented, process-driven, and comfortable enforcing accountability in a fast-paced operational environment.
The HR Generalist/Recruiter will work closely with with leadership and department managers to improve hiring speed, operational consistency, employee accountability, onboarding effectiveness, and internal operational support systems.
This position requires strong follow-through, urgency, discretion, documentation discipline, and the ability to independently manage multiple operational priorities.
Key Responsibilities
Recruiting & Hiring OperationsManage full-cycle recruiting for legal and operational positions.
Coordinate job postings, candidate pipelines, interviews, mock days, background checks, and offer process.
Improve recruiting speed and hiring efficiency.
Maintain recruiting scorecards, interview processes, and candidate tracking systems.
Coordinate onboarding preparation for new hires.
Ensure hiring documentation and compliance requirements are completed timely.
Partner with managers to identify hiring priorities and staffing needs.
Monitor recruiting KPIs and provide weekly recruiting reports to leadership.
HR Operations & Employee AdministrationManage employee onboarding and offboarding processes.
Administer HR policies, employee records, benefits coordination, attendance tracking, and employee documentation.
Coordinate with payroll, PEO, insurance brokers, and benefits vendors.
Ensure compliance with employment policies and operational procedures.
Maintain organized personnel records and HR documentation.
Support employee relations matters and documentation of performance or disciplinary issues.
Coordinate leave requests, employment verifications, and administrative HR support.
Performance Management & AccountabilityCoordinate performance review cycle and manager follow-through.
Track employee KPI compliance, attendance compliance, and review completion.
Assist leadership with performance improvement documentation and accountability processes.
Ensure managers complete required evaluations, feedback sessions, and corrective action processes timely.
Help maintain organizational accountability systems and reporting structures.
Escalate unresolved operational or operational issues appropriately.
SOP Management, Training & ComplianceDraft, organize, update, and maintain SOPs, policies, onboarding materials, and operational documentation.
Coordinate training initiatives and onboarding programs.
Help improve operational consistency across departments.
Monitor compliance with internal procedures and operational standards.
Ensure updated policies and SOPs are communicated and implemented effectively.
Support process improvement initiatives across the organization.
Qualifications
Bachelor’s degree in Human Resource, Business Administration, or a related field.
3+ years of experience in HR operations, recruiting, onboarding and offboarding.
Experience in professional services, law firms, healthcare, consulting, or fast-paced operational environments preferred.
Experience with HR systems, payroll systems, and operational software preferred.
Strong proficiency in Microsoft Office, Google Workspace, and project/task management systems.
Experience working in KPI-driven or process-driven environments preferred. .
Key Competencies
Operational DisciplineStrong organizational skills and attention to detail.
Ability to manage multiple priorities with consistent follow-through.
High level of documentation accuracy and administrative reliability.
Accountability & ExecutionComfortable enforcing deadlines, policies, and operational expectations.
Ability to follow through on unresolved issues without constant supervision.
Strong sense of ownership and urgency
Recruiting & Talent CoordinationExperience managing recruiting pipelines and interview coordination.
Ability to evaluate professionalism, responsiveness, and organizational fit.
Strong communication and scheduling coordination skills.
Communication & ProfessionalismStrong written and verbal communication skills.
Ability to handle sensitive employee matters professionally and confidentially.
Comfortable communicating with attorneys, managers, staff, and external vendors.
Process & Systems ThinkingAbility to improve workflows and operational consistency.
Comfortable working with task management systems, HR systems, and operational software.
Process-oriented mindset with strong administrative structure.
Conflict Management & Professional JudgementAbility to handle difficult conversations professionally.
Calm and emotionally stable under pressure.
Sound judgment when handling personnel or operational issues.
Performance Expectations & KPI
Recruiting & HiringAverage time-to-fill open positions
Interview-to-offer conversion rate
Offer acceptance rate
90-day employee retention rate
Weekly recruiting pipeline reporting completion
HR OperationsOnboarding completion within required timeline
Personnel file completion accuracy
HR documentation compliance rate
Employee response time for HR requests
Benefits enrollment accuracy and timeliness
Accountability & Performance ManagementPerformance review completion rate
Attendance compliance tracking accuracy
Manager compliance with review deadlines
Timely completion of corrective action documentation
Reduction in unresolved operational follow-ups
SOP & ComplianceSOP update completion rate
Training completion rate
Policy acknowledgment completion rate
Operational compliance audit accuracy
Reduction in recurring process errors
Compensation and Benefits
Competitive salary + Performance -based bonus
Health, dental, and retirement benefits
Paid time-off and flexible work arrangements
Growth opportunity in a scaling firm with national impact